CODE OF CONDUCT FOR THE мÓÆÂÁùºÏ²Ê¿ª½± ANNUAL MEETING AND OTHER мÓÆÂÁùºÏ²Ê¿ª½± SPONSORED EVENTS
May 2020
I. Introduction
In 2015 the Board of Trustees for мÓÆÂÁùºÏ²Ê¿ª½± approved a Policy on Professional Conduct that laid out the basic principles мÓÆÂÁùºÏ²Ê¿ª½± members are expected to follow in their professional activities. Subsequently мÓÆÂÁùºÏ²Ê¿ª½± adopted the Code of Conduct for Fieldwork Projects. While these documents address most professional activities, they do not provide specific guidance for behavior at the мÓÆÂÁùºÏ²Ê¿ª½± Annual Meeting. While this silence may have been predicated on the assumption that the aforementioned policies should suffice, events at other professional conferences in 2018 and 2019, including the promulgation of codes of conduct for such events, suggested to the мÓÆÂÁùºÏ²Ê¿ª½± Board that the organization should follow these other professional organizations such as SCS, SAA, and the European Association of Archaeologists and adopt a policy on conduct at the мÓÆÂÁùºÏ²Ê¿ª½± Annual Meeting or other мÓÆÂÁùºÏ²Ê¿ª½± sponsored events.
 II. Statement on Harassment
The annual meeting and other мÓÆÂÁùºÏ²Ê¿ª½± sponsored events provide opportunities for мÓÆÂÁùºÏ²Ê¿ª½± members to engage in the active exchange of ideas both within and outside formal sessions and to interact and network with colleagues. This policy does not seek to limit the subjects of inquiry or in any way to constrain robust debate and dialogue. Participants in the annual meeting must feel free to explore the ideas that are raised in and out of the formal sessions. At the same time this activity should always occur within an atmosphere of mutual respect, recognizing the diversity of мÓÆÂÁùºÏ²Ê¿ª½± membership and of those who participate in the conference. Attendees, participants, speakers, volunteers, exhibitors and vendors (hereinafter attendees) at any мÓÆÂÁùºÏ²Ê¿ª½±-sponsored event, including online venues and official or unofficial social events occurring at мÓÆÂÁùºÏ²Ê¿ª½±-sponsored meetings, are entitled to expect an atmosphere that is free from any kind of disrespect and are expected to adhere to the provisions of this code irrespective of whether they are members of мÓÆÂÁùºÏ²Ê¿ª½±.
To that end, мÓÆÂÁùºÏ²Ê¿ª½± will not tolerate harassment in any form. The policies referenced above, as well as мÓÆÂÁùºÏ²Ê¿ª½±â€™s non-discrimination policy, emphasize the organization’s commitment to a professional environment in which the dignity of every individual is recognized and valued and individuals are not subjected to discrimination based on categories such as gender, which includes real or perceived gender identity, religion, age, race, disability, and sexual orientation and adds the other federally-protected categories of familial status (i.e., marital and parental situation, including pregnancy), color, and national origin.
This means that harassment, intimidation, and bullying of any kind have no place at the мÓÆÂÁùºÏ²Ê¿ª½± Annual Meeting. For purposes of this policy harassment includes, but is not limited to, sexual harassment such as unwelcome sexual advances, or other verbal or physical contact of a sexual nature. Harassment also pertains to activities/behaviors such as stalking, queer/trans bullying, or hostility or abuse based on age, disability, religion, race or ethnicity. Such conduct is harmful, disrespectful, and unprofessional. Attendees at the Annual Meeting shall not engage in harassment, bullying, or intimidation of other attendees whether in person or online or through other forms of media, such as unwanted photography/recording whether in or outside a session, or through sustained disruption of talks or other events, and their attendance at the meeting is an express acceptance of the obligation to follow the directives of this policy. Attendees should be mindful that they are bound by the codes of conduct at their own institutions and. as applicable, the provisions of Title IX, and that this policy reinforces those codes.
In the event that an мÓÆÂÁùºÏ²Ê¿ª½± attendee experiences or witnesses harassment, bullying, or intimidation at the meeting that is inconsistent with the values articulated in мÓÆÂÁùºÏ²Ê¿ª½±â€™s Policy on Professional Conduct, the attendee should contact мÓÆÂÁùºÏ²Ê¿ª½±â€™s Executive Director or other member of the Executive Committee or such other third party as the Executive Committee shall have identified and is encouraged to make a report in writing or electronically to them immediately or as soon as is practicable. The Executive Committee will delegate two members of that body to work together to investigate the reported behavior, to contact the person who has reported the behavior, and, if warranted, to contact the person about whom the complaint has been made. Pursuant to that determination the Executive Committee or its delegate(s) may take further and immediate action at the annual meeting, including notifying the individual that he/she is barred from attending any further events at the meeting without providing any refund of registration or membership fees, if complaints are made onsite and such a response is deemed necessary. The Executive Committee or its delegate(s) may, if circumstances warrant it, bar the individual from attending one or more subsequent meetings or revoke the individual’s membership in мÓÆÂÁùºÏ²Ê¿ª½± depending on the severity of the matter. The Executive Committee or its delegate(s) may also exclude from the Annual Meeting or other мÓÆÂÁùºÏ²Ê¿ª½± sponsored events any individual censured by his or her home institution for harassment of any kind as described above if the Executive Committee learns of such censure prior to the commencement of the Annual Meeting or other мÓÆÂÁùºÏ²Ê¿ª½± sponsored event. In order to facilitate the process for giving notice of harassment мÓÆÂÁùºÏ²Ê¿ª½± shall provide attendees with a flyer or other handout or badge identifying the members of the Executive Committee or such other persons as attendees should contact in the event of an incident of harassment. Placards with the text of this policy and contact information shall be posted in the venue of the Annual Meeting.